Chapter 4: Regulations Relating to Student Organizations
4.1 Policy Statement
Students, faculty and staff seeking information and the processes and procedures relating to registered and sponsored student organizations are referred to The University of Texas at El Paso (Â鶹¹ÙÍø) Student Organization Handbook. The Handbook contains the policies, regulations and procedures relating to student organizations at Â鶹¹ÙÍø. The Handbook is available from the Student Engagement and Leadership Center or at /student-affairs/selc/student-organizations/index.html.
4.2 Rationale
The regulations stated in the Student Organization Handbook outline how a student organization becomes registered on campus, and maintains its status as a registered or sponsored student organization. The Handbook also reflects the related current policies and practices including the stated Rules and Regulations of The University of Texas System (UT System) Board of Regents, and the Â鶹¹ÙÍø Handbook of Operating Procedures (HOP).
4.3 Scope
The policy applies to student organizations, student organization advisors, and student organization members and leaders.
4.4 Related Statutes, Policy Requirements or Standards
4.4.1 Regents' Rules and Regulations 50202, Student Organizations:
4.4.2 Student Engagement and Leadership Center, Student Organization Handbook: /student-affairs/selc/student-organizations/index.html
4.4.3 Faculty Senate Committee on Student Welfare: Â鶹¹ÙÍø Handbook of Operating Procedures, Section III, Bylaws of the Faculty Government of Â鶹¹ÙÍø: /hoop/section-3/bylaws-of-the-faculty-government.html
4.5 Contacts
For guidance or questions about HOP Policy Section II-Chapter 4: Regulations Relating to Student Organizations, contact the following office: Student Engagement and Leadership Center, SELC@utep.edu, 915-747-5648.
4.6 Definitions
Committee
The Faculty Senate Committee on Student Welfare
Faculty/Staff Advisor for Student Organizations
An advisor must be either a faculty member (not on sabbatical) or a staff member at Â鶹¹ÙÍø. The faculty or staff member must be employed at the University at least part-time and in a benefits eligible position. Unless it states otherwise in their job description on file with human resources, faculty and staff may only advise three student organizations.
Registered Student Organization
A separate, independent entity from Â鶹¹ÙÍø whose membership is composed of Â鶹¹ÙÍø students, or a combination of students, faculty, and staff; which has complied with the registration procedures to be officially registered (granted approval to operate on campus) by the University.
SELC
The acronym used to refer to the Student Engagement & Leadership Center
Sponsored Student Organization
A registered student organization created by a University department or division to support the ongoing interests of the University community. A sponsored student organization is considered to be critical to the mission and culture of the University and is inherently linked to the University due to their role as University representatives; thus a sponsored student organization is an integral part of the institution and routinely presents events for the University and surrounding community. A sponsored student organization has an advisor that is paid by the University to specifically advise the organization. To be considered a sponsored student organization, the University department or division representative must complete the process outlined in the Â鶹¹ÙÍø Student Organization Handbook.
Student
Student means an individual, regardless of age, who is in attendance at the University. It does not include persons who have previously attended the University or have who been admitted but did not attend the University.
Student Organization Handbook
The document that outlines many of the rights and responsibilities of registered student organizations at Â鶹¹ÙÍø.
4.7 Responsibilities
4.7.1 Student Group requesting to have Registered Student Organization status
Complete the procedures/process found in the Â鶹¹ÙÍø Student Organization Handbook. Links to Forms and Tools/Â鶹¹ÙÍø Processes are provided below.
4.7.2 Student Organization registering as an existing Registered Student Organization
Complete the procedures/process found in the Â鶹¹ÙÍø Student Organization Handbook. Links to Forms and Tools/Â鶹¹ÙÍø Processes are provided below.
4.7.3 Student Organization registering as a Sponsored Student Organization
To be considered a sponsored student organization, the student organization must complete the process outlined in the Sponsored Student Organization Approval Process Section of the Student Organization Handbook. A link to the Student Organization Handbook is found above.
4.8 Procedures
In order to establish and maintain registration as a student organization, the procedures outlined at /student-affairs/selc/student-organizations/index.html must be followed and fully completed.
4.9 Forms and Â鶹¹ÙÍø Processes
4.9.1 All forms for new student organization registration can be found at:
4.9.2 All forms for registering an existing student organization can be found at: