Â鶹¹ÙÍø

The Vice President and Chief of Staff report directly to President and are responsible for providing strategic leadership and assisting the President in advancing the mission of the University by managing various programs, initiatives, and departments. The Chief of Staff serves as a resource and advisor to members of the Cabinet on high priority matters, including those that involved multiple organizations. 

3.1.2.1 The Vice President and Chief of Staff has general charge and responsibility for the supervision and management of the following areas and functions:

1. campus safety and security;
2. management of the compliance program to include compliance training, risk assessment and monitoring of compliance risks, providing an anonymous reporting mechanism for employees, managing conflict of interest issues and approval of institutional policies;
3. the study and improvement of how metrics and analytics are used within a planning framework to improve organizational outcomes;
4. legal advice to the University and the President, administrative officers, faculty, and staff when acting within the course and scope of their employment;
5. planning and execution of targeted University events, along with providing input on space design, furnishings, and finishes in highly visible public spaces;
6. planning and management of University events and conferences;
7. promoting dialogue and engagement on a wide range of policy & budget issues; and
8. working with elected officials, the UT System Administration and Board of Regents, and government agency officials to address concerns that affect higher education.

The Vice President for Academic Affairs and Provost is the Chief Academic Officer of the Institution and reports directly to the President. This office is responsible for all instructional programs and activities, the University library, and other instructional or academic supporting services.

3.1.3.1 The Vice President for Academic Affairs and Provost has general charge and responsibility for the supervision and management of the following areas and functions:

1. all academic colleges, schools, departments, and programs;
2. recommending all members of the faculty for appointment, promotion, tenure, retention, non-retention, or dismissal for cause;
3. planning, development, and evaluation of academic programs;
4. fostering the development of new teaching methods;
5. recommending additions and alterations to the physical plant that are needed for academic purposes;
6. serving as chair of the Council of Deans;
7. coordinating internal administrative review and external regulatory or accreditory consideration of academic policies, plans, and programs;
8. maintenance of academic standards of The University of Texas at El Paso and of appropriate accrediting bodies;
9. University Library and other instructional support services; and
10. other academic and administrative responsibilities as may be assigned by the President.

The Vice President for Business Affairs is the Chief Financial Officer of the Institution and reports directly to the President. This office is responsible for matters of fiscal procedure, policy, financial reporting, and institutional compliance, as required by the Board of Regents or governmental bodies, and advises other executive officers on the fiscal aspects of institutional policies, plans, and programs.

3.1.4.1 The Vice President for Business Affairs has general charge and responsibility for the supervision and management of the following areas and functions:

1. preparation of legislative budget requests;
2. preparation, implementation, and control of the University’s annual operating budget;
3. formulation and implementation of accounting policies and procedures for receipt, custody, and disbursement of funds;
4. all required internal and external fiscal reporting;
5. risk management and insurance;
6. review, approval, and administration of business contracts;
7. procurement of goods and services and management of the safekeeping of University property and assets;
8. human resource services;
9. parking services; 
10. environmental health and safety; 
11. compliance with the Texas Public Information Act;
12. assessment and collection of student tuition and fees;
13. use, care, maintenance, and operation of buildings, grounds, facilities, and real estate property owned or controlled by the University;
14. physical long-range campus master planning and the design and management of construction for new and remodeling projects;
15. business auxiliary enterprise services, including the bookstore, food services, special events, and continuing education; and
16. other finance and administrative responsibilities as assigned by the President.

The Vice President for Student Affairs is the Chief Student Affairs Officer of the Institution and reports directly to the President. This office is responsible for the development and administration of policies relating to students, for the development and implementation of services to students, and advises other executive officers regarding the impact on students of institutional policies, plans, and programs.

3.1.5.1 The Vice President for Student Affairs has general charge and responsibility for the supervision and management of the following areas and functions:

1. student conduct, discipline and grievances against students;
2. student auxiliary services, including child care and housing;
3. student development programs, including student government organizations and activities, Greek life and campus activities;
4. promotion of student well-being through programs such as recreational sports, and counseling;
5. student support services, including career advising and placement, international and  ADA accommodations for students, food/housing insecurity, and student emergency services;
6. official student publications;
7. the registration and conduct of student organizations;
8. institutional enrollment functions including recruitment, admissions, registration and records, student testing, new student orientation, financial aid, and the Military Student Success Center; and
9. other student services and administrative responsibilities as may be assigned by the President.

The Vice President for Research and Innovation is the Principal Administrator of sponsored research and services and reports directly to the President. This office is responsible for the development and administration of policies relating to the procurement and administration of grant, contract or sponsored research or service activities and intellectual property arising from the employment activities of University faculty and staff members.

3.1.6.1 The Vice President for Research and Innovation has general charge and responsibility of the supervision and management of the following areas and functions: 

1. administration of grants, contracts, and other awards to the institution for sponsored research and service activities;
2. development and implementation of strategies to expand and enhance research funding;
3. administration of intellectual property policies and institutional patents;
4. facilitating collaboration among departments to develop joint proposals to increase grants and contracts from external sources;
5. compliance and accountability issues related to research, intellectual property and technology development and transfer;
6. fostering effective relationships among the University community, governmental entities, foundations and institutes; and the private sector, to promote research and technology development activities; and
7. other duties and responsibilities as may be assigned by the President.

The Vice President for Information Resources is the Chief Information Officer of the Institution and reports directly to the President. This office is responsible for the communication and data infrastructure, data center operations, information security, application development, data and information management, customer support services, and advises other executive officers on the technology-related aspects of institutional policies, plans, and programs.

3.1.8.1 The Vice President for Information Resources has general charge and responsibility for the supervision and management of the following areas and functions:

1. serves as University’s Information Resources manager (IRM) as required by the Texas Department of Information Resources (DIR);
2. development and implementation of information resource standards, policies, practices, and procedures to govern access and use of University computing resources;
3. responsible for overseeing the acquisition and management of the organization's information resources, both hardware, and software;
4. ensure accessibility of all Electronic and Information Resources (EIR);
5. meet the requirements for the policies and procedures required for the management of all electronic state records; and
6. other duties and responsibilities as may be assigned by the President.

Academic Department Chairs and Program Directors, upon approval of the Vice President for Academic Affairs/Provost and the President, are appointed by and report to the Dean of their College. Each Department Chair or Program Director has general charge and responsibility for the following functions within their academic department or program:

1. recommendations for appointment, re-appointment, retention, dismissal, tenure, promotion, and merit salary determinations of all faculty and other department personnel;
2. evaluation of faculty;
3. recommendations for and management of the budget;
4. expenditure control and compliance with administrative policies and procedures;
5. planning, evaluation, and development of programs;
6. approval of degree plans for students;
7. preparation of the schedule of course offerings; 
8. assignment of duties, including teaching assignments and faculty workload, for faculty and staff personnel;
9. assignment of allocated space and facilities;
10. maintenance and security of equipment and facilities;
11. appointment of all department committees and chairs of committees, unless method of composition is specified by other rules;
12. solicitation of advice from the faculty;
13. calling and conducting faculty meetings; and
14. other departmental academic and administrative duties as may be assigned by the Dean of the College.

3.1.13 Administrative Directors

3.2.2.1 Department faculty shall advise their Chair (by individual consultation or through committees) concerning departmental affairs. The Department Chair is not required to follow the advice but is expected to receive and consider advice before acting on all major matters. Examples of affairs on which department faculty or their representatives should be consulted include:

1. academic matters, including course offerings, degree requirements, course content, and prerequisites;
2. instructional matters, including reasonable departmental guidelines (particularly in courses with multiple sections) concerning textbooks, syllabi, teaching techniques, instructional procedures, grading policies, testing and placement policies; and
3. faculty personnel matters, including the appointment of new faculty and evaluation of faculty members for guidance in recommending promotions, reappointments, tenure status, and salary changes.

3.2.2.2 The Department Chair shall advise his/her Academic Dean of any serious disagreements by faculty with the Chair's recommendations and policies. In addition, faculty acting individually or as a group may communicate such serious disagreements to the Dean in writing or through informal conference.

3.2.3.1 Council of Deans

1. The Council of Deans is composed of the Vice President for Academic Affairs/Provost who shall chair the Council, Associate/Assistant Vice Presidents for Academic Affairs, the Dean of the Graduate School, the Academic Deans, Dean of Extended University and the University Librarian;
2. Members of the Council of Deans meet upon call of the chair to consider such matters as need to be discussed. Primarily, the committee functions to ensure inter‑college coordination and uniformity in administering policies affecting faculty and academic programs.